Privacy Policy

Last updated: December 2025

This Privacy Policy explains how I collect, use, and protect personal information when you visit my website or contact me about my work.

The website is operated by Kyende Kinoti as an independent consultant.

If you have any questions about this policy, you can contact me using the contact page.

1. Who I am

I am an independent program design specialist and facilitator. I use this website to share information about my services, portfolio, and writing, and to provide ways for people to get in touch with me.

Throughout this document, “I”, “me” or “my” refers to Kyende Kinoti.

2. What information I collect

2.1 Information you provide directly

You may choose to share personal information with me when you:

  • Fill in a contact form
  • Send me an email

This typically includes:

  • Name
  • Email address
  • Organisation and role (if you choose to share it)
  • The content of your message or enquiry

I only ask for information that is relevant to responding to your enquiry or working together.

2.2 Information collected automatically

Like most websites, some technical information may be collected automatically when you visit, such as:

  • IP address and approximate location
  • Device type and browser type
  • Pages visited and time spent on the site

This may be collected through:

  • My web hosting provider’s standard logs
  • Analytics tools

I use this information to understand how the website is used and to improve content and navigation. I do not use it to identify you personally.

3. How I use your information

I use your personal information for the following purposes:

  • To respond to enquiries: Answer questions you send via the contact form, email, or booking tools.
  • To explore or manage collaboration: For example, discussing potential projects, workshops, or consulting work.
  • To improve my services and website: Understanding which pages are most useful, and how people find or use the site.
  • To send updates: Sharing news, articles, or updates about my work. You can unsubscribe at any time.

I do not sell, rent, or trade your personal data.

4. Legal basis for processing (GDPR)

Because I am based in France and may work with people in the EU, the GDPR applies.

I process your personal data based on:

  • Legitimate interest: For example, responding to your enquiry, maintaining business relationships, and improving my services.
  • Consent: For example, when you sign up to a newsletter or agree to receive specific communications. You can withdraw your consent at any time.
  • Contractual necessity: When we are in the process of entering into or performing a contract (e.g. a consulting engagement or workshop agreement).

5. How I share and store information

5.1 Sharing with service providers

To run my work, I may use third-party services that process data on my behalf, such as:

  • Email providers (for example, Gmail)
  • Website hosting and backup services
  • Calendar or meeting tools (for example, Calendly or Zoom)
  • Analytics tools (if used)

These providers are chosen carefully and are expected to protect your data and only use it for the purpose of providing their service.

I do not share your personal information with third parties for marketing purposes.

5.2 Data storage and retention

I keep personal data only for as long as it is reasonably necessary for the purposes described above, including:

  • To respond to your enquiry or maintain our professional relationship
  • To comply with legal, accounting, or reporting obligations

Email correspondence and project-related documents may be retained as part of my professional records unless you specifically request deletion where this is appropriate and legally permissible.

6. Cookies and tracking

My website may use cookies or similar technologies to:

  • Enable basic site functionality
  • Understand basic usage patterns and improve content

If I use analytics or additional cookies, you may see a cookie banner or settings tool when you first visit the site, allowing you to manage your preferences in line with local regulations.

You can also control cookies through your browser settings.

7. Your rights

If you are in the European Union or the UK, you have certain rights regarding your personal data, including:

  • Right of access – to ask what personal data I hold about you.
  • Right to rectification – to correct inaccurate or incomplete data.
  • Right to erasure – to request deletion of your data in certain circumstances.
  • Right to restrict processing – to ask me to limit how your data is used in some cases.
  • Right to object – to object to certain types of processing, including direct marketing.
  • Right to data portability – in some circumstances, to receive your data in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact me. I may need to verify your identity before fulfilling your request.

You also have the right to lodge a complaint with your local data protection authority if you believe your rights have been violated.

8. Links to other websites

My website may contain links to external sites (for example, articles, partners, or publications). I am not responsible for the privacy practices or content of those third-party websites. You should review their privacy policies if you choose to visit them.

9. Changes to this policy

I may update this Privacy Policy from time to time to reflect changes in my practices or legal requirements. The “Last updated” date at the top of the page will indicate when it was last revised.

Significant changes may also be highlighted on the website.

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